Add your guests where the meeting is created anyway: in Microsoft Outlook. Reception sees the registration immediately and knows who is expected today, who they’re visiting and when they’ll arrive. No email to reception, no second list, no additional software.
Greet Better
The visit has been in the calendar for weeks, yet it still gets registered on a slip of paper at reception.
arbooGREET closes this gap. You register your guest directly in the Outlook appointment, and everything else follows automatically from there: informing reception, check-in, the name badge and notifying the host in Teams. No second list and no stand-alone system at the reception desk.
Benefits
Your Benefits in a Nutshell
Register Visitors in Your Outlook Appointment
... or in Our Apps for Teams or Outlook
Not everyone plans their day in Outlook. You can just as easily register your guest in Teams, the same app you’re already talking in. Even when a visit comes up at short notice and all you have with you is your phone.
A Complete Overview of Every Visit
All registrations come together in one overview. Reception can see the status of every visit (expected, checked in, checked out) and contact the host directly from the list if questions come up. At check-in, the host is notified automatically by push notification. The log is available at any time.
Notify the Host on Arrival with Ease
Features
Our Features at a Glance
With arbooGREET, our visitor management module, you can manage your guests easily, either right when you schedule a meeting in Outlook or on their own in the Microsoft Teams app. The system sends you a push notification as soon as a visitor arrives, and you can print visitor badges so every guest gets a smooth welcome.
Register guests in Outlook
Register guests directly in Outlook while scheduling your meeting, or separately in the arbooGREET Teams app.
Print Name Badges
Create and print visitor badges automatically, compatible with devices such as the Brother QL-820NWBc.
On-Site Check-in
Your guest checks in at reception, and the arrival time is logged automatically.
Check-in Push Notification
As soon as your guests check in, you as the host automatically receive a push notification in Microsoft Teams.
Generate Visitor Lists
Log your guests easily for audits, and in an emergency see within seconds who is in the building: always current and complete instead of a paper trail.
Sign Legal Briefings
Safety information and house rules are shown at check-in, and guests' acknowledgement is recorded. Have guests sign non-disclosure agreements.
Manage Locations Independently
Each of your locations manages its own settings, including reception areas, rules and templates, all in an easy-to-use web interface.
Integrated with arbooMEET
Book meeting rooms, catering, internal facility services, equipment and seating setups in the same window where you register your guests, right in your Outlook appointment.
GDPR Compliant
Simplify guest management with our fully integrated solutions: secure hosting in Germany/the EU or in your own environment, with automatic data deletion and an opt-in process.
A License to Thrill
Our Flexible Deployment Plan
arboo licensing is designed to perfectly fit your organization’s needs, whether you’re deploying to the entire company or a specific group. With our expert consultation, support, and tailored user onboarding guidance, you’ll ensure a smooth rollout and enthusiastic adoption of arboo across your teams
License
Recurring annually
- All Features & Integrations
- Automatic Updates
- Billed Annually
- Top-Notch Support
Intro
A one-off
- Tailored Deployment Strategy
- Setup in Your M365 ecosystem
- Admin Training for Easy Adoption
- Dedicated Consulting At Every Step
Quote
Get Your Personalized Quote
Excited about the potential of arboo for your organization? We’re ready to craft a bespoke offer that aligns perfectly with your company’s requirements. To get the ball rolling, we just need a few key details from you. Share the size of the target group of users with us, and our team of experts will promptly get back to you with a no-obligation quote designed to turn your office goals into reality. Let’s start this journey together, and let’s make workplace management a breeze!
Visitor Management
Why the Visitor Logbook at Reception Is No Longer Enough
A visitor book lying open at reception is practical — and practically never compliant with data protection rules.
Every guest who signs in can see who came before them and whom they visited. An Excel list on the reception PC solves the visibility problem, but none of the others: it never gets deleted, it can’t be analysed, it isn’t at hand in an evacuation, and across multiple locations it exists in several different versions.
arbooGREET replaces both with a single process that is documented from invitation to automatic deletion — with role-based access and defined retention periods for your data, all integrated into your Microsoft 365 environment.
Request a Quote
We would be happy to make you a non-binding offer tailored to your company. For this we need some information and we will get back to you as soon as possible.
A Look Under The Hood
arboo solutions are built from scratch to match the modernity of your Microsoft 365 ecosystem; leveraging Azure’s secure architecture and harnessing the combined power of Exchange, Graph API, and Outlook, it delivers unparalleled usability and utility.
Join hundreds of satisfied clients across various industries who trust arboo to handle their office needs,
so they can focus on what truly matters. Will you be next?
