Shared Desk Booking System for Office 365

Desk Sharing System for Office 365

Shared desk booking during Corona times

The corona virus shakes our society in many areas and leaves many lasting changes behind. Once signing a contract without a handshake was unimaginable, nowadays it's nothing but the harsh reality. This situation also presents businesses with difficulties, whether of a financial or even organizational nature. Employees, if at all, are only allowed to return to their offices in a certain percentage. Choosing who is going to the office requires intensive coordination and planning with other colleagues, so that the quota is not exceeded. As if the problem was not complex enough, the quota is regularly adjusted based on the current local infection rate. Without a traceable, digital solution, managing the occupation of the offices is a nightmare.
Arbeitsplatz buchen auf einem Grundriss

Find the right shared desk within seconds ...

Book a shared desk

With arboo, shared desks can be entered into the system as bookable resources. These can then be booked from your Office 365 environment: ex. in your Outlook calendar, via Teams or even through your SharePoint Online Intranet.

Select the desired date and time. Select the floor plan and check the available workstations. Select your desired workstation on the floor plan. The system automatically confirms your booking and is then entered directly into your Outlook calendar.

Manage your shared desks at your location ...

Manage shared desks

The administration of the workstations is decentralized and exactly at the respective location. Local responsible persons such as facility managers, secretaries, etc. maintain bookable resources in the system independently without any interaction with the IT.

Especially in corona times, it is very easy to control whether a shared desk is bookable or not. This way you can react to the requirements of the health authorities in just a few clicks.

Using the latest floor plan function, a workstation can be positioned on a floor plan so that employees can easily decide when and where they want to sit.

Arbeitsplatze verwalten
Arbeitsplätze buchen in Office 365
Arbeitsplatz Buchungssystem

Book your shared desk from familiar software ...

Booking from Teams, your SharePoint Online Intranet, Outlook or directly in arboo

Launchin a desk sharing system in your business with arboo is very easy. arboo is no nonsense software only solution. There’s no need for extra equipment, no need to lay new cables.

In addition, your employees do not have to be specially trained. The booking of workplaces can be seamlessly integrated into your Office 365 digital workplace and is possible from Teams, SharePoint Online, from your Outlook and directly from arboo.

arboo Features for Shared Workplace Booking

Book from Microsoft Teams or SharePoint Online

Also use your native iOS und SharePoint Apps on your mobile device

QR Code Checkin

Scan QR Codes to book or to confirm a booking. Unconfirmed bookings can be cancelled after a defined delay.

Search for colleagues

Search for positions of colleagues, who have explicitly marked their bookings as visible to others.

Floor plans

Show available flexible workplaces on a floor map

Book for others

Book a flexible workplace for a colleague of yours

Max. lead time

Define the maximum lead time for booking of a resource.

Permissions

Define which persons or groups have the right to book the ressource.

Trends and Statistics

Easily find out which workplaces are used more often or how your office utilization looks like over a period of time

GDPR-conformity

Secure Hosting in your M365 environment, automatic deletion procedures and explicit opt-in

Shared desk booking due to reduction of office space

The Corona crisis has shown companies that working from the home office can work. Employees have adapted well to working away from the office and the home office will remain part of our lives for a long time to come. The expensively rented large offices remain partly unoccupied, so companies often plan to have fewer desks than the number of employees at that location.

In this case, too, the introduction of a digitized solution for controlling the on-site presence can be helpful.

Reserve shared desks, book meeting rooms and many other use cases. arboo - asset and resource booking and management for Office 365
Flexible

Control office occupancy easily and efficiently through local resource management.

In your digital workplace

Integrated in your Office 365 digital workplace and usable in Teams, SharePoint Online and Outlook

All features

Use all features in all branches and locations at no additional costs.

Do you have questions? Please do not hesitate to contact us.