Microsoft 365 resource booking system

Book shared desks, meeting rooms, parking spaces, and other resources easily, flexibly, and efficiently. arboo and arbooONE were created for:


Easy handling, with booking user interfaces for SharePoint, Microsoft 365 Hub, Microsoft Teams, Outlook, etc.

Location responsibles

Manage bookable resources autonomously for your own location via user-friendly interfaces and view their utilization.


like HR, Facility Management, IT - who want to organize desk sharing, meeting room booking and other resources.

Desk Sharing in Microsoft 365 with arboo

Desk sharing with arboo is easy and strongly integrated into your Microsoft 365. Maintain your shared desks in arboo and position them on a floor plan.

Employees can book available shared desks based on the configuration. In addition, you can search for colleagues, make bookings for colleagues, make multiple bookings in one step, and much more.

Desk Sharing Buchungssystem
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Features for desk sharing

Book from Microsoft Teams or SharePoint Online

Also use your native iOS und SharePoint Apps on your mobile device

QR Code Checkin

Scan QR Codes to book or to confirm a booking. Unconfirmed bookings can be cancelled after a defined delay.

Search for colleagues

Search for positions of colleagues, who have explicitly marked their bookings as visible to others.

Floor plans

Show available flexible workplaces on a floor map

Book for others

Book a flexible workplace for a colleague of yours

Max. lead time

Define the maximum lead time for booking of a resource.


Define which persons or groups have the right to book the ressource.

Trends and Statistics

Easily find out which workplaces are used more often or how your office utilization looks like over a period of time


Secure Hosting in your M365 environment, automatic deletion procedures and explicit opt-in

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Features for meeting room booking

Book in Outlook

Use the option of ordering extras directly in Outlook as part of your appointment planning. This means you don't have to open any additional software.

Order hospitality / catering

Take care of food and drinks for your meeting in the easiest way possible directly in the Outlook calendar

Book devices / services

Book services such as moderation kits, extra pin boards, technical support and much more for your event

Order seating options

Do you need a special type of seating for your meeting ? One click and all those responsible are informed.

Flexible adjustment per room

Simply configure which services can be ordered in which rooms and which rules must be observed

Mapping responsibilities

Store responsibilities in the system and automatically notify those responsible and send them reports.

Adhere to lead times

Create transparency in your ordering processes by defining which products can be ordered and with what lead time.

Request data for billing

Ask for the relevant organizational unit or cost centre for the order. Ask for the number of internal and external participants

MTR display compatible

Compatible with door signs / MTR display panels - so you can see directly in front of the room when the room is free, and even make ad-hoc bookings if necessary.

Adoption of your digital workplace

arboo fits perfectly into everyday work, simplifies relevant company processes and opens the door for applications that were not possible until now.

With a seamless integration into your Microsoft 365 world, arboo improves the adoption of your digital workspace and reaffirms your cloud investment for internal digitization.

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Why the standard management of
Microsoft 365 resources isn't enough

Resource accounts are stored within Microsoft Exchange. In order for a user to create or manage any resources within Microsoft 365, special permissions need to be assigned. Documentation here.

arboo creates an abstraction layer between the management of resources and the hard permission requirements of the Microsoft 365 environment. An Microsoft 365 / Azure administrator creates an arboo location with responsibles, who then are able to create and maintain resources for that location. 

Exchange accounts are still created behind the curtains, but the responsibles persons use user friedly forms for their management process and need no technological background at all. Hence arboo also offers: 

Double Booking Protection
Approval of bookings
E-mail confirmation

Do you have any? Feel free to contact us