Top 5 desk sharing pros and cons

An analysis of desk sharing pros and cons as a workplace concept

Desk Sharing

Desk sharing, also known as hot desking, is a workplace concept that has become increasingly popular in recent years. Employees within a company share the available desks and work areas. At first glance, desk sharing might seem like an attractive option as it offers cost savings and flexibility. However, there are also disadvantages that companies should consider before opting for desk sharing. In this article, we will take a closer look at the pros and cons of desk sharing.

Modern Office - Desk Sharing Pros and Cons

Desk Sharing advantages

  1. Cost Savings: Implementing desk sharing strategies allows businesses to optimize their office space utilization effectively, substantially reducing rental, maintenance, and utility expenses without compromising the comfort and functionality of the work environment.

  2. Enhanced Flexibility: Desk sharing grants employees the freedom to select their workstations depending on their specific requirements, promoting adaptability and fostering a more enjoyable, personalized work-life experience.

  3. Collaboration and Interaction: Encouraging frequent and spontaneous interactions between employees, desk sharing nurtures a collaborative atmosphere, leading to improved synergy, communication, and information exchange, which ultimately elevates overall work efficiency and innovation.

  4. Resource Optimization and Sustainability: By adopting a shared resources system, such as centralizing office supplies and equipment, businesses can encourage more mindful and efficient usage of materials. This approach not only reduces waste and operational costs but also contributes to a more sustainable work environment.

  5. Increased Productivity and Employee Satisfaction: The inherent flexibility of desk sharing accommodates a wide range of work styles, preferences, and needs. By empowering employees to perform in a tailored work setting that aligns with their unique requirements, businesses can enhance productivity, job satisfaction, and overall employee well-being.

Desk Sharing disadvantages

  1. Privacy Concerns: Desk sharing may lead to privacy challenges, particularly when employees handle sensitive information or need a secure space to store personal belongings, potentially compromising confidentiality.

  2. Adjusting to Culture Shift: Transitioning to a desk sharing environment often necessitates a significant culture change as employees adapt to new work settings, practices, and routines, which may initially cause discomfort or resistance.

  3. Inadequate Desk Security and Comfort: As employees switch between workstations, they may lack a permanent desk, potentially affecting their sense of security, attachment, and comfort in the workplace, as well as their ability to personalize their work area.

  4. Potential Conflicts and Clutter: Sharing desks can give rise to conflicts among employees, especially when workspaces are left disorganized, cluttered, or untidy, creating stress and impacting productivity.

  5. Unpredictable Availability and Inconvenience: In a desk sharing arrangement, it may be challenging to foresee if a preferred desk will be accessible when needed, leading to inconvenience for employees who rely on specific workstations or resources. To address this issue, solutions such as those offered by arboo can be integrated with Microsoft 365 to help manage and streamline desk allocation and availability.

Let arboo advise you​

Although desk sharing has advantages and disadvantages as a workplace concept, it can still be an attractive option for companies looking for a flexible and cost-effective solution. With the support of an experienced provider who strategically implements and oversees the desk sharing concept, the challenges and disadvantages, such as data protection problems and workplace clutter, can be mitigated or eliminated. 

Through careful planning and the use of modern technologies, you can ensure that your employees have a productive and safe work environment that meets the individual needs and requirements of each employee. If you decide to use desk sharing, you should always rely on the support of an experienced provider in order to be able to fully exploit the advantages of this workplace concept.

Desk Sharing in Microsoft 365 with arboo

Desk sharing with arboo is easy and deeply integrated into your Microsoft 365. Enter your workplaces in arboo and position them on a floor plan.

Employees can book available workstations based on the configuration. In addition, you can search for colleagues, make bookings for third parties, reserve multiple bookings in one step and much more.

Desk Sharing Buchungssystem

Do you have questions? Feel free to contact us.​