Create Outlook resources in 3 easy steps

A quick guide to creating resources in Outlook

How can I create Outlook Resources?​

The increasing use of Outlook for organizing and managing company resources has provided numerous benefits, such as the calendar view of availabilities and automatic confirmation or rejection based on resource availability.

While the most common use case is booking meeting and conference rooms, there are countless other possibilities for your organization. Companies can also manage the booking of equipment, such as media trolleys, microscopes, pool vehicles, bicycles, and much more. Your creativity is the only limitation when it comes to maximizing the potential of Outlook resources.

To book a resource via Outlook, it must first be created in Office 365 Exchange Online, or, if you’re not using Office 365, your on-premises Exchange. Here are the steps to create a resource in Office 365.

Create a resource in Office 365​

  1. Sign in to Office 365 and navigate to the Admin Portal. Locate the link to the Admin Portal in the App Launcher. In the left-hand navigation menu, find the “Resources” node and below that the “Rooms and equipment” node.
Create resources in Outlook

2. Click on “Add resource” and complete the form that appears. This will allow you to input the necessary details for the new resource.

Outlook Ressourcen anlegen in Office 365 Admin Portal

3. After filling out the form, click on “Save” to store the new resource in the system.

If you prefer using PowerShell, consult the following link for key instructions on managing resources via PowerShell: Manage resource mailboxes in Exchange Online

Create Office 365 resources only with administrative permission

The main challenge in this context is the fact that you must have appropriate administrative rights. If this is not the case for you, contact your IT department.

arboo allows Designated Owners to create resources in Office 365​


arboo Enhances Resource Management in Office 365

arboo is a powerful tool that supports both the IT department and business users who want to enter resources into the system themselves. By abstracting the technical permission stored in Office 365, arboo empowers local managers (such as facility management in a branch, reception, secretariat, etc.) to maintain resources independently of central IT. This aspect of arboo relieves the burden on IT and opens up new possibilities that were previously implausible, such as allowing local managers to make their jobs bookable in the system.

In summary, the expanded use of Outlook resources offers organizations an effective way to manage their resources, streamline operations, and optimize their scheduling processes. By leveraging tools like arboo, businesses can further enhance their resource management capabilities, giving local managers more control and autonomy while reducing the workload on IT departments. With the right tools and creative thinking, Outlook resources can significantly improve the overall efficiency and productivity of your organization.

Do you have any questions about arboo?​​